Who needs to file an Iowa Verified Summary of Payments (VSP)? If you use your bulk filer BEN to upload client files and a separate BEN to upload a file on behalf of your firm, you can only see the uploaded files associated with each BEN. To upload data for multiple clients in one file, click the link "File For Your Clients" after logging in to eFile & Pay. If you are set up as a bulk filer, you can upload the files of your clients, as well as your own firm. Uploading the same file you uploaded to the Social Security Administration will result in a file rejection.
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If your software provider is not listed, you will need to contact your provider to confirm if your software is capable of uploading W-2 wage statements to the Iowa Department of Revenue. Software vendors who have registered and tested their products with IDR will be listed on the IDR website. If you do not have the means to create the file internally, you will need to contact a vendor. If you have the means to create your file, the formatting requirement and specifics are available in IDR publication 44-082. Troubleshooting W-2 & 1099 Error Codes Bulk Filer Questions & Answers We recommend using one of the approved software vendors listed on our website to ensure compliance.ĮFile & Pay Application to Become a Bulk Filer 78-004 If your software provider is not listed, you will need to contact your provider to confirm if your software is capable of creating a W-2 or 1099 file for the state of Iowa. Same file you uploaded to the Social Security Administration will result in a file rejection. If you have the means to create your file, the formatting requirement and specifics are available in IDR publication 44-082. The IDR file format is unique to IDR. Note: Businesses must register for a withholding permit if you are withholding Iowa taxes on behalf of employees/payees.īENs are only required when the filer withheld Iowa tax. If you do not have Iowa tax withholding, you are not required to file W-2s or 1099s. *The Department will use the most recent uploaded file for data purposes and will discard duplicate submissions.Ĭreate and upload a new file with the corrected 1099s Option 2: Use the W-2 Key & Send feature on eFile & Pay to submit the corrected W-2 information. Option 1: Create and upload a new file with the corrected W-2s. If the upload was Rejected, refer to Troubleshooting W- Errors for assistance with correcting your file. If your Results do not show Accepted, then your file contains errors and needs corrected. Only files that show Accepted are received by the Department. This entry means that Iowa accepted the filing for the 1st Employer with EIN 521132611 and issued a Confirmation Number of 6350200001. If your upload was successful, the Results file will state "Accepted." Example:
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Employers may include W-2s and 1099s without Iowa withholding however, they are not required.Ĭlick the Download Results link after submitting your file to confirm if it was Accepted or Rejected.Īfter clicking Download Results, a new window will open to confirm if your file was Accepted. W- Filing Questions and Answersīusinesses are required to electronically file W-2s and 1099s containing Iowa tax withholding for the tax year. Troubleshooting W-2 & 1099 Error Codes W-2 Key & Sendīusiness owners now have the option to manually enter their W-2 information in eFile & Pay.